The best productivity apps for iPad
Our favorite iPad apps for being productive with notes, to-dos, reminders, mind-mapping, calendars and calculators.
Reeder 5 ($4.99/£4.99/AU$7.99)
Reeder 5 aims to simplify and consolidate online reading. You can use the app to subscribe to website RSS feeds, thereby ensuring you never miss a headline from favorite sources. But also, you can send individual articles to Reeder from Safari to read later at your convenience.
The reading view itself is primarily concerned with efficiency. Rather than the original web page, you just get its content, and text settings can be adjusted to suit your needs. Should you wish to make reading more mindful, you can opt to activate Bionic Reading.
With support for a range of third-party RSS and read-later services, Reeder 5 is a beautifully designed and carefully considered one-stop-shop for all your online reading needs.
GoodLinks is a read-later service. This means you save web pages to it, and the app extracts the text and images so you can browse them later in a distraction-free interface.
Rival apps Pocket and Instapaper are free, so what does GoodLinks do to justify its price tag? For a start, there are no ads and no accounts - everything syncs via iCloud. There are also no gated features, meaning you can from day one adjust typography, search your archive, and organize saved links.
The app also provides options for customization and tinkering. With Quick Save, you can avoid the standard save sheet that invites you to tag saved articles. Elsewhere, custom actions can immerse GoodLinks within Shortcuts automations.
These extras shift GoodLinks into territory beyond the more typical read-later app; but even if you only use it for the basics, GoodLinks is a solid choice.
Fantastical (free or $4.99/£4.99/AU$7.99 per month)
Fantastical’s developer reasons that a calendar is most helpful when it saves you time, rather than merely keeping track of where your time goes. Therefore, although this iPad app works with your existing calendar data (be that iCloud, Exchange or Google), it also offers various clever features to help speed things along.
In the main view, a scrolling ticker quickly gets you to events, past and present. Integrated weather forecasts ensure you won’t be caught unawares by a sudden shower – at your current locale or wherever an event is taking place.
There are also very ‘human’ touches – the way Fantastical can quickly interpret natural language while you create events; the means to offer event participants multiple time slots, and have the app figure out scheduling based on responses. In all, it amounts to a calendar that’s just as usable as Apple’s, but that helps you become far more productive.
1Blocker (free or $14.99/£14.99/AU$24.49 per year)
1Blocker removes the junk from web browsing – intrusive adverts and trackers, pop-ups, cookie notices, comments, social media inserts, and more. Install the app, and Safari is transformed – all the more important on a modern iPad where you get the desktop experience, which often comes with associated desktop cruft.
This is no one-size-fits-all solution. You can delve into seriously extensive settings, to toggle entire sets of tools (if, for example, you want comments on by default), or fine-tune things on a per-site basis, including defining custom rules regarding cookies and CSS blocks.
Originally a paid app, 1Blocker now requires a subscription for most of its features, but this comes with the benefit of monthly cloud rule updates and unlocks Mac support. If you hate paying a smallish outlay every year, there’s also a permanent premium IAP for $38.99/£37.99/AU$60.99.
Magpie (free + $2.99/£2.49/AU$4.49 per month)
Magpie is a mash-up of a notes app and a reminders system, designed for anyone who tends to remember things using photos. Of course, Apple’s own Notes app enables you to add imagery, but Magpie is fully optimized for the task.
In each named list, you can store unlimited numbers of notes. Photos are given prominence within the interface, but you can add text notes, along with a price, link, and location map. The layout of entries is excellent – a big plus over what Notes offers.
The lifetime purchase price of $35.99/£34.99/AU$55.99 is perhaps a touch ambitious, and it would be good to see exported notes match the app’s own gorgeous layouts. But Magpie nonetheless proves its worth for gift lists, and as a means for creative types to craft organized sets of visual reminders.
NordVPN (various IAP)
NordVPN is a VPN for your iPad. It secures and encrypts all internet traffic from your device, making it almost impossible for anyone else to decipher. Because you can connect to servers in specific countries, you can also use it to get around geographic restrictions.
This might all sound a bit suspicious, but VPNs are increasingly vital. They enable you to secure your connection on public Wi-Fi, and to access key websites and services that would otherwise be inaccessible – whether for political or commercial reasons.
NordVPN works very nicely on iPad. It’s easy to set things up, and a breeze to use. Connections tend to be reliable and only rarely noticeably slower than standard Wi-Fi. Do, though, subscribe via the NordVPN website rather than through the app, because you’ll get much better offers.
MindNode 6 (free + $14.99/£14.99/AU$22.99)
MindNode 6 is a desktop-quality mind-mapping tool. You can start with a blank canvas and a central thought, and add further nodes to connect. Or there’s a Quick Entry system that converts a bullet-point list to a mind map with a single tap.
Either way, once you get going, you’ll appreciate MindNode’s flexibility. The app makes good use of the touchscreen, allowing free-form diagram construction, or you can enforce stricter layouts by way of pre-defined positioning.
Should your mind map become complex, you can focus on one part, fading out the rest. Stickers, images, and color options ensure what you create can have added context and visual interest.
With iCloud support, your mind maps are available to other iOS devices as well. And a wide range of export formats means the ideas you get out of your head are easily shareable with others.
1Blocker X - Adblock ($4.99/£4.99/AU$7.99)
1Blocker X - Adblock blocks annoyances that may otherwise worsen your internet browsing experience on iPad.
Approve 1Blocker X in Settings, then configure it to block adverts, trackers, social widgets and more on a global basis. You can also hide specific web page elements, if they annoy or bother you. The net result is nippier browsing and more privacy.
If there are sites you’d like to support by not blocking their ads, 1Blocker makes this easy, too. You can manually define a whitelist in the app itself, or whitelist directly in Safari from the Share sheet.
With 1Blocker X being a premium app, and the indie creators prizing privacy, you can be sure this is the real deal. In short, it’s best-in-kind on iPad, and highly recommended.
Yoink is what’s known as a ‘shelf’ app – a kind of souped-up clipboard that can be used to collate files and content from disparate sources.
On iPad, Yoink proves especially useful, working in Split View and Slide Over, and making it a cinch to gather images, text, URLs and documents. You can import items as well, and even get at things you’ve stashed on other devices by way of iCloud sync.
With extended use, Yoink feels like an app that sweats the details. Copying and removing items depends on the status of a padlock icon. What you’ve saved in Yoink can be browsed in Apple’s Files app. You can edit text documents within Yoink, and interact with it via Siri. In all, it’s indispensable for power users – or anyone wanting a place to quickly store items before subsequently sharing them.
LiquidText PDF Reader (free + US$29.99/£29.99/AU$46.99)
LiquidText PDF Reader has a misleading name. Although it is for reading and annotating PDFs, thinking it only capable of those things does the app a disservice. Really, you should consider it a hugely powerful product for dynamically gathering your thoughts, and quickly getting at important content within documents.
For free, you can import PDFs (along with Microsoft Office files), make highlights, and drag excerpts to a work area. Go pro and you can gather and link information across multiple files.
The app feels perfectly suited to the touchscreen. You can use Apple Pencil to scribble live ink lines that become dynamic links between documents. Gestures enable you to quickly collapse lengthy documents to read highlights, search results, or non-contiguous pages. For students, researchers, and anyone who wants to go beyond paper, LiquidText is a must-have.
Noted (free + $0.99/79p/AU$1.49)
Noted cleverly combines an audio recorder and notepad. The rich text editor is like a simplified Pages, with predefined styles for headings and lists, image support, and a highlighter for drawing a reader’s attention to important bits.
That’s nothing new on iPad, but the way text and audio integrate is. During recordings, tapping the tag button adds an inline ‘#TimeTag’. Tapping this tag later will jump to the relevant point in the recording. This means you can spend more time in meetings and lectures listening, and later return to flesh out brief notes, adding context based on the audio.
Naturally, Noted’s own format is bespoke, but you can share notes with other users via iCloud. Otherwise, you can export audio to M4A format, and everything else to PDF. In all, then, an ideal productivity aid for a wide range of scenarios.
OmniOutliner 3 (from $9.99/£9.99/AU$14.99)
OmniOutliner 3 is a desktop-quality outlining tool that aims to bring structured writing to the masses.
It’s effectively two apps in one. Essentials is about quickly getting down and organizing ideas hierarchically. It’s quick and easy to add, promote and demote items (including with a physical keyboard, so you don’t have to keep reaching for the screen), and to shift rows around with drag and drop. The built-in search further elevates the app from more basic tools, filtering out non-matching rows so you only see only what’s relevant.
If your needs are greater, you can opt for Pro (US$39.99/£38.99/AU$62.99). This pushes the app towards word processing and spreadsheet territory, adding automation, styling options for document types (lists, book drafts, mathematical and so on) and section navigation from a sidebar. In either incarnation, the app is excellent, and a free two-week trial lets you switch between both versions to see which best suits.
Things 3 ($19.99/£19.99/AU$30.99)
Things 3 is a powerful task manager based around to-dos. Its ultimate aim is to ensure you get more done, and this is achieved by a smart and sleek workflow model that makes it simple to collect your thoughts, figure out your day, and plan far into the future.
The app can be as expansive or as simple as you need it to be. You can live in the Today and Upcoming views, working from basic to-dos, or add extra context and nested lists for more complex tasks. As of iOS 11, Things 3 added support for Split View and drag-and-drop, so you can drag links or emails right to a to-do.
This is the kind of app where you quickly wonder how you lived without it. And although it’s pricey when you buy it across iPad, iPhone and Mac, the time you’ll gain ensures it’s good value for money.
Soulver is more or less the love child of a spreadsheet and the kind of calculations you do on the back of an envelope. You write figures in context, and Souvler extracts the maths bits and tots up totals; each line's results can be used as a token in subsequent lines, enabling live updating of complex calculations. Drafts can be saved, exported to HTML, and also synced via Dropbox or iCloud.
Initially, the app feels a bit alien, given that people have been used to digital versions of desktop calculators since the dawn of home computing. But scribbling down sums in Soulver soon becomes second nature.