Choosing the best office coffee machine is as vital as choosing the right stationery or tech; people will often work harder and feel better with a cup of something warm on their desk. So whilst it can be a hugely valuable thing to buy for your workspace, it can be hard to work out what the best coffee machine really is, as there are so many different competing products on the market.
That’s why we’ve come up with this guide to help you choose the best coffee or hot drink machine for your office, whether you’ve got a huge workplace with hundreds of thirsty staff or just a few people. Some of these best office coffee machines take pods, others use ground coffee or coffee beans, and while some are espresso machines others can add in milk too (and even froth it if you can’t or don’t want to).
The different options on this list will aid you in finding the perfect coffee machine, and hopefully even help you understand which kind of coffee machine is best suited for your work environment in the first place,
We compiled this list of the best office coffee machines by comparing the specifications, prices, input, output and various other factors of over 100 machines from all the biggest names in the industry (and some of the top smaller brands too).
We considered all the models from the brands you’ll see on this list, and plenty others too, ensuring that a range of coffee machines were covered, from large and pricey devices that’ll cater to large offices or those with a diverse taste in coffee, to smaller pod-based or espresso machines for people who just want a quick boost.
You’ll see below our top five picks of the best office coffee machines for big and small offices, but below that are five more options if the top slots don’t work for you - the world of coffee dispensers is a large one and different picks work for different people.
We haven’t included prices as, especially for the brands that do commercial coffee machines as well as consumer devices, it’s often easier to ask for a quote depending on the size of your company than buy individually - and not every entry on this list can be bought individually, and some are only sold to businesses.
Best office coffee machine 2020
Some of the most top-end coffee machines on the market come from Jura, and its Giga X line represents that more than anything. The Giga X8c is the most top-end of that line at time of writing, although some other options exist for people who don’t need all the premium bells and whistles.
The Giga X8c takes coffee beans and turns them into 32 different types of coffee, with a built-in milk system, the ability to put out two coffees at once as well as just hot water for those who want tea.
It’s designed to output up to 200 coffees per day so it’s perfect for large offices (or small offices of coffee-holics), and you can also customize the temperature of the coffee and the milk, so it’s designed to let you indulge yourself if you love caffeine.
On the downside, it’s a big and pretty expensive coffee machine, maybe too much for some offices. Not everyone needs a huge beast with a touchscreen that they can swipe through for days to pick their perfect pot, although if you want your staff to feel fantastic maybe this is a good option.
If you don’t need a coffee machine that can churn out cup after cup all day long, but still need a sturdy model that can work hard when you need it and put out decent brews to boot, this Miele model might be a great fit for your office.
The Miele CM7550 is a mid-sized machine that can put out over 20 different types of drink, thanks to the external milk jug that attaches to the machine, and it has a coffee ground input as well as a bean grinder that lets you use decaf or a different type of coffee as well as the primary one. This versatility can be really useful for offices where people often have divergent tastes, or if not everyone wants a caffeinated drink.
You can make two drinks at once with the CM7550, as with other Miele coffee machines that’d work well in offices, but this model is the most top-end the company makes that you should consider.
It’s not too big, so it’ll fit in a range of offices, and other than the external milk jug (which can sometimes fall over or spill, and you have to manually check the fill yourself), it has quite a solid and aesthetically pleasing build too. The price of it is mid-range compared to others on this list, as it’s more affordable than the Jura Giga, but still a lot more than the budget entries lower.
If you want a coffee machine that puts out more than just black drinks, but you don’t need the huge diversity that some of the pricey machines on the market offer, perhaps one of Philips’ many options is right for you.
The Series 3000 HD8829/01, which we picked for this list, only puts out espresso, cappuccino and straight coffee, but it makes it from beans with a built-in grinder which is something you can’t say about all the machines at its price point. That makes it great for people who love the taste of a freshly-ground coffee, which you don’t get from pods or store-bought ground coffee.
You can also make two coffees at once, which is great for speeding up production if plenty of people want drinks at once (or if one person is making coffees for loads of people).
As with the Miele coffee machine, this Philips model (as most) has an external milk jug, which could potentially get knocked over or take up space on a tight kitchen counter, but otherwise it’s a dainty model that’ll fit in many spaces. It can also make two brews at once, perfect for during rush periods. It’s not big, but it’ll work for medium and small offices.
While we’ve sounded down on external milk jugs, they do plug in to the coffee machine so it saves you the hassle of steaming the milk yourself, so it is useful for some.
Keurig has a wide range of coffee machines designed for businesses - there are Small Business and Large Business versions as well, but we’ve picked the Medium Business option because it has the option to output different sizes of coffee, so no-one’s stuck with too much drink or left wanting more.
As the name suggests, the K150 Medium Business is designed for mid-sized organizations, so if you’re going to have plenty of workers looking for a quick brew it might not hold up, but otherwise it’s golden. This coffee machine takes standard-sized pods, so different people can all have different brews and blends depending on their taste.
There’s no milk options for the K150, so this machine will only put out black coffee, but that’s easily solved if you leave a jug of milk next to the machine for those who like their cups white. It also has an optional direct water line, so you don’t have to keep refilling it after every few cups.
It’s worth checking the whole Keurig Commercial line to see which of its machines properly fits your office, but the K150 seems most diverse.
Some offices just need a coffee machine that eats pods and puts out drinks - if this is yours, then there are plenty of such options for you, but we’ve chosen a DeLonghi model made for Nescafe’s Dolce Gusto range.
The Colors Automatic looks pretty appealing, and its minimalist design will fit well in many office kitchenettes and even on desk. There’s no milk input, multiple coffee types or varying options here - instead, the coffee pod you use dictates the coffee you get, so everyone can have the perfect brew for them.
There are plenty of other options in the range, if the Colors Automatic doesn’t appeal to you in terms of looks, although they all seem to function fairly similarly.
If you don’t need a machine that’ll be pumping out coffees all day, but just want an option in the kitchen for those who like to start their mornings with a kick, a simple and easy option like this pod machine is all you need.
AmazonBasics Espresso Coffee Machine
If you really just need a budget machine that’ll pump out coffees for those that need it, this basic espresso machine from Amazon takes ground coffee and puts out espressos (as the name suggests). It also has a milk wand for frothing milk for cappuccinos and other such coffees, although these can sometimes take a little getting used to.
Keurig Collection Eccellenza Momentum
As well as the utilitarian commercial coffee machines Keurig puts out, it also has a few top-end models for offices which want the best coffee. The Eccellenza Momentum takes coffee beans so it puts out good coffee, and can put out up to 10 different types of drink with its touchscreen interface. Be warned, though, it’s pretty big.
Illy X7.1 iperEspresso
Another simple espresso machine, this Illy creation lets gives you additional control compared to some others by letting you alter the temperature of your drink, a setting mostly found in top-end machines. It has a milk steaming wand, which as we’ve already said is useful for people who know how to use them, but mainly you’ll be using this to create espressos and black coffees.
Bosch Tassimo Suny
Most of Bosch’s coffee machines on the market, including the Suny, are affordable and easy-to-use hot drinks machines that take Tassimo ‘T-discs’ which come for plenty of different types of drink. These discs have bar-codes that you can scan with the machine so it makes the brew right, and you can use these for more drinks than just coffee.
Sage the Dual Boiler
The other espresso machines we’ve mentioned are easy-to-use and affordable affairs but this doesn’t represent all such machines, and you can get some with a range of options and outputs for offices that need some coffee diversity. This machine from Sage lets you grind beans, make espressos, steam water, put out boiling water and modify these outputs for quantity and temperature. If you’ve got a coffee perfectionist on the team then, maybe this is a good choice.
What is an office coffee machine?
An office coffee machine isn’t necessarily the same piece of kit you’d find in a personal kitchen, as it needs to be easy to use for a wide range of people (no matter their barista background) and cater for different tastes as well. The right one depends on office size, how easy it is to use for all the team, what it takes and puts out, and much more.
Similarly you don’t want your office to tout the same ware you’d find in a coffee shop or restaurant, as those are huge pieces of machinery designed for a range of artisanal creations - your office workers just want a quick cup of something good tasting, not a drink that’ll take ten minutes to concoct.
Do you need an office coffee machine?
While it seems a coffee machine isn’t as vital for a work environment as, say, a computer, router or printer, an easy way for workers and employees to grab a cup of something warm can do wonders to productivity and morale.
A nice coffee and make people alert, wake them up if that’s needed, and give them the energy to keep working - in addition, having a machine for people to use gives them an easy way to take a break now and then. Having such a machine in the office makes people happy, and stops them popping to a nearby coffee store to get their drinks.
Compared to some other pieces of office kit, a coffee machine isn’t mandatory, but you might find having one works wonders for your company in ways you wouldn’t think of. There’s a reason over two billion cups of coffee are consumed every day, after all.
You might not need a huge coffee machine though, depending on how many people work in your office. If many workers are remote, or only pop in to the office now and then, you might find a large coffee machine doesn’t get used as much as you’d expect.
The question of renting or buying a coffee machine is a big one too, and if you’re just starting out, or feel you don’t want to commit to a certain machine if it might quickly become too small for the office, it can be better to rent to save you from wasting your money.
Saying that, buying outright can be a more affordable strategy in the long term, so if you feel you’ll be using a certain coffee machine in the long run, it may be worth splashing out on the up-front cost of the best coffee machine for you.
Who uses an office coffee machine?
Since most coffee machines can be used for decaf coffees, teas and other hot drinks, as well as just coffees, you might find plenty of people make use of an office coffee than just the hardcore coffee drinkers.
In fact, you might be surprised by how many office workers will turn to a coffee machine if one is readily available, as the drink is more interesting to have regularly than water but much healthier than constant soft drinks.
How to choose your office coffee machine
There are a few key factors to consider when buying the best office coffee machine for you.
Firstly, how big is your office? If there are only a few workers, you don’t need a pricey beast that can put out hundreds of cups a day of different kinds of drink. On the other hand if you’ve got plenty of people, you don’t want queues to form behind a tiny espresso machine, or a pod-based thing that takes ages to create coffee, so picking an appropriate-sized machine is key.
Secondly, how skilled are your workers at making coffee? Espresso machines using ground coffee can be a bit more fiddly to use than pod-based machines, or larger builds with touch-screens and all the components built in. If people like milky coffees, machines with wands to steam milk can sometimes take a lot of getting used to, which might not be great for everyone.
Next, what input is right? Pods are very easy to use, and let one machine create loads of different types of coffee, but they can sometimes be a little expensive, especially for bespoke types from companies like Nespresso, and they don’t always taste as good as fresh coffee. Ground coffee can taste pretty good, but it’s a bit fiddly to use as machines that take it tend to be pretty manual, which isn’t great for people who want an easy drink. Coffee beans can be put in some of the top-end machines, and they taste pretty good, but using beans locks all users of the machine into one type of coffee, and typically you’ll have to put the beans in yourself (whereas your workers could bring in their own pods) making it a bit pricier for the office manager.
There are some other factors to consider too: do your workers want milk or is black coffee fine? Will a large machine fit in the office or will you have to settle for something smaller? Do you want a touch-screen device or just a button-based system? Are you okay with re-filling the machine constantly, or is a direct line better to avoid this hassle? Understanding all these factors will make choosing the best office coffee machine a lot easier.