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Best all-in-one printer of 2021: top printers with copying, scanning and more

Printer
(Image credit: Shutterstock)
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REASONS TO BUY
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REASONS TO BUY
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The best all-in-one printers are now a necessity for many of us now working and studying from home.

Having a printer that can meet all your printing, scanning, and document-sending needs is not only more important, but also more cost-effective (and different from the best cheap printers).  Next to other options out there, the best all-in-one printer can do a little bit of everything – from copying, scanning and faxing documents to printing papers, reports and even photos, making it a reliable catch-all solution. Essentially, it’s an office or commercial printer with a compact, space-saving footprint.

Whether you need a compact and affordable device best for home use or a more robust printer that can handle larger workloads, the best all-in-one printers are more than capable of meeting your varying demands. We found all the top ones out there that are guaranteed to do an excellent job.

Small and medium-sized businesses, usually running out of someone’s home or a very small office, will find that the best all-in-one printers are more than capable of meeting all their varying demands. And not only are they great for all your office needs, but they’ll come through for your kid’s homework as well.

Since there are quite a few choices out there, we found the best all-in-one printers out there. Whether it’s a compact and affordable device best for home use to a more robust printer that can handle larger workloads, every product on this list is guaranteed to do an excellent job of all the tasks it's built for.

Best all-in-one-printer Black Friday deals

Best Black Friday All-in-one printer deals in the US

$59 from Walmart

Epson Expression Home XP-5100 color all-in-one printer - $79 $59 from Walmart
Save 25% -
This little photo-centric inkjet printer from Epson is excellent value at under $60. The print quality is high, the interface is simple to use and you can print direct from SD card. The only downside: relatively high running costs.

$199.99 from OfficeDepot

Epson EcoTank ET-2800 all-in-one color pritner - $249.99 $199.99 from OfficeDepot
Save 20% -
This Epson printer might be a little slow (10ppm in mono), but it certainly prints gorgeous high-resolution images. The tank refill system will also appeal to eco-conscious buyers worried about their ink cartridges ending up in landfill. At this price, what's not to like?

$199.99 from Adorama

Epson Expression Photo XP-8600 wireless all-in-one printer - $249.99 $199.99 from Adorama
Save 20% -
If you want to print really high-quality photos from home, the XP-8600 could be an excellent buy. The running costs are a little high and it prints on the slow side, but the quality is undeniable and it'll sit neatly on your office desk.

$359 from Adorama

Canon imageCLASS MF445dw wireless laser printer - $795 $359 from Adorama
Save 55% -
Designed for small-medium businesses, this black and white laser printer (with scanner) from Canon boasts a whopping 900-sheet tray capacity and churns out prints at up to 40ppm. At more than half price, it's got to be worth a look.

$200 from Adorama

Canon PIXMA TS5020 wireless all-in-one printer - $240 $200 from Adorama
Save 16% -
The price cut isn't massive, but this color wireless printer from Canon still represents good value for money. High quality prints, decent print speeds - and you can even print directly from an SD card.

Best Black Friday All-in-one printer deals in the UK

£229.97 from Amazon

Epson EcoTank ET-4700 all-in-one colour printer - £259.99 £229.97 from Amazon
Save 12% -
This wireless printer from Epson does away with ink cartridges in favour of a tank refill system, so could be a good option for the eco-minded. It doesn't print particularly quickly (15ppm), but does offer scanning, copying and fax functionality and wireless connectivity.

£339 from Printerbase

Canon MAXIFY GX6050 AIO inkjet printer - £459 £339 from Printerbase
Save 26% -
This inkjet printer from Canon offers pretty much everything you could need: double-sided colour printing, wireless connectivity, decent print speeds and low running costs. At this price, it's certainly worth a look.

£79 from Amazon

HP Envy Photo 6230 all-in-one photo printer - £89.99 £79 from Amazon
Save 12% -
This affordable HP machine lets you print high quality photos from your mobile device. It's not particularly quick, and if you need to print documents as well as photos it's not for you, but otherwise it's great value at this price.

£85.00 from Amazon

HP Envy 6430e all-in-one colour printer - £99.99 £85.00 from Amazon
Save 15% -
If you're looking for a cheap home printer that can also scan and copy, look no further. The best part: it comes with six months of Instant Ink with HP+.  Our only complaint is that it's a little slow, but that won't bother everyone.

£111 from Cartridge People

HP OfficeJet Pro 8022 colour all-in-one printer - £123.90 £111 from Cartridge People
Save 10% -
With coupon code BLACKFRI, you can get 10% off this versatile and affordable little machine from HP. Sure, it's a little on the slow and noisy side, but it also offers scanning, copying and fax functionality. There's even voice-activated printing with Alexa and Google Assistant.

Best all-in-one printer: How did we choose?

Best all-in-one printer: How did we choose?

Although there is now a huge number of printers out there for individuals to choose from, for this review we specifically wanted to find the best all-in-one printer - a device that may not specialize in photographic printing or wireless connectivity, but that can do a bit of everything well. In compiling these nine printers, we looked at countless more, choosing devices that would work in a family home and as part of a small business. 

We assessed these printers across a number of factors, including speed, print quality, price, size, and simplicity. In order to make the cut as one of our best all-in-one printers, a device had to score well across all these metrics. 

1. Canon i-SENSYS MF742Cdw: Best design

Canon i-SENSYS MF742Cdw

(Image credit: Canon)

Smart design and touchscreen convenience

Specifications
Category: All-in-one color laser printer
Print speed: 27ppm (mono)
Paper sizes: up to A4
Paper capacity: 250 + 50 sheets
Weight: 26.7kg
Reasons to buy
+Great touchscreen+Expandable design
Reasons to avoid
-Not the fastest laser-Scanner is not duplex

The crisp design of the Canon i-SENSYS MF742Cdw would not look out of place in the office or the home office and it comes with all of the features you could need for either situation. There’s duplex printing, a fifty-sheet ADF and a front USB port for walk-up printing from a thumb drive. The print speed and print quality are good enough for any small to medium-sized business and the running cost is competitive. You can load 250 sheets of A4 paper in the main tray and add further paper trays if required. It’s also very easy to use thanks to the excellent touchscreen interface.  

2. Epson WorkForce Pro WF-4630: Best for speed

Epson WorkForce Pro WF-4630

(Image credit: Epson)

A speedy inkjet with plenty of business features

Specifications
Category: 4-in-1 colour inkjet printer
Print speed: 20ppm
Paper sizes: up to A4
Paper capacity: 150
Weight: 8kg
Reasons to buy
+Fast printing  +35-sheet ADF
Reasons to avoid
-Average print quality -Noisy in operation 

This boxy all-in-one won’t win any beauty contests, but the impressive feature set is more attractive. The Epson WorkForce Pro WF-4630 can hold 150-sheets of paper with another 35 in the automatic document feeder and it can churn them at a faster rate than many laser printers. Being an inkjet, its colour and photo performance is strong and also economical, particularly if you upgrade to Epson’s high capacity cartridges. Every feature we can think of, from faxing to cloud printing is covered by this competent four-in-one. 

3. Brother MFC-J5330DW: Best for A3 printing

Brother MFC-J5330DW

(Image credit: Brother)

An all-in-one with added A3 capability

Specifications
Category: 4-in-1 colour inkjet printer
Print speed: 22ppm
Paper sizes: up to A3
Paper capacity: 300
Weight: 16.9kg
Reasons to buy
+Vivid colour prints +Compact A3 printing
Reasons to avoid
-More costly than laser -A4-size scanner

This all-singing all-in-one comes with a long list of features and equally impressive specifications. The Brother MFC-J5330DW's paper tray can hold 250 sheets and the automatic document feeder, another 50. It’s maximum print speed can rival laser printers and the cost per page is only a little higher if you buy the high capacity inkjet carts. Colour prints look bold and bright, but this machine’s party trick is its ability to print on A3-size paper. 

4. HP LaserJet Pro MFP M227fdw: Best for photocopying

HP LaserJet Pro MFP M227fdw

(Image credit: HP)

First class laser printing and photocopying

Specifications
Category: 4-in-1 mono laser printer
Print speed: 28ppm
Paper sizes: up to A4
Paper capacity: 300
Weight: 16.9kg
Reasons to buy
+Crisp print quality +Rapid print speed
Reasons to avoid
-Expensive device and toner cartridges-Bulky unit

If you have the space for it, the multifunction HP LaserJet Pro MFP M227fdw will serve a small business well thanks to its consistently crisp print quality, useful 35-sheet automatic document feeder and automated photocopying skills. This is a mono machine and it’s not the fastest laser on the block, but it’s quicker than any inkjet and offers an attractive blend of features and performance.  

5. HP Envy 5055 (5010 in the UK): Best for photo printing

HP Envy 5055

(Image credit: HP)

Affordable AIO with a forte for photos

Specifications
Category: 3-in-1 colour inkjet printer
Print speed: 10ppm
Paper sizes: up to A4
Paper capacity: 100
Weight: 5.4kg
Reasons to buy
+Affordable  +Simple to use
Reasons to avoid
-High ink cost -Poor connectivity

This compact and affordable all-in-one can print, scan and photocopy, but its real strength is in printing photos on photo paper. To meet the price point, the HP Envy 5055 is fairly light on features, so there’s no Ethernet port, or front USB port for example and it prints very slowly, but the results are rather good when it comes to full colour photos. The supplied starter cartridges are rather light on ink, but if you replace them with high-capacity carts, then the running cost is fairly competitive too.

6. Brother MFC-J5945DW: Best for small spaces

Brother MFC-J5945DW

(Image credit: Brother)

The inkjet all-in-one that prints like a laser

Specifications
Category: 4-in-1 colour inkjet MFD
Print speed: 22ppm
Paper sizes: up to A3
Paper capacity: 500
Weight: 21kg
Reasons to buy
+A3 capability   +High paper capacity
Reasons to avoid
-Inconsistent prints -Less economical than laser

Brother’s broad range of business-like all-in-ones includes both laser and inkjet models and sometimes the line between them is blurred. This feature-packed four-in-one device prints as quickly as a laser and has a high capacity for ink and paper, but being an inkjet, it’s also very good at printing photos. The Brother MFC-J5945DW  is also a little smaller than an equivalent laser model and you’d be hard pressed to find a laser at this price that can handle A3 paper.

7. Epson EcoTank ET-2756: Best refillable option

Epson EcoTank ET-2756

(Image credit: Epson)

Refillable tanks give this 3-in-1 an edge

Specifications
Category: All-in-one color inkjet printer
Print speed: 33ppm (mono)
Paper sizes: up to A4
Paper capacity: 100 sheets
Weight: 5.5kg
Reasons to buy
+Plenty of ink in the box+Economical to run
Reasons to avoid
-No ethernet port-No automatic document feeder

The Epson EcoTank ET-2760 (known as the ET-2756 in UK) costs considerably more than Epson’s cartridge based all-in-one printers, but in the long term, the refillable tanks promise to reduce your consumables cost by up to 90%. This is a well specified and fully featured three-in-one device with Wi-Fi, duplex printing and a rapid monochrome print rate. What really sets it apart from the cartridge crowd though, is the generous amount ink included in the box — enough for 7.500 black and white pages, or 6,000 color. 

8. Xerox VersaLink C405: Best for heavy workloads

Xerox VersaLink C405

(Image credit: Xerox)

Substantial laser all-in-one for heavy workloads

Specifications
Category: 4-in-1 colour laser MFD
Print speed: 35ppm
Paper sizes: up to A4
Paper capacity: 550 + 100
Weight: 33kg
Reasons to buy
+Very fast    +Excellent interface
Reasons to avoid
-Expensive and Wi-Fi module is sold separately-Heavy and bulky

If you can find room in your office for this substantial four-in-one laser device, it will almost certainly meet your printing, scanning and copying requirements. The Xerox VersaLink C405 has a very high capacity for toner and paper, with room for 550 sheets in the main paper tray and another 150 in its multipurpose tray. It photocopies and prints very quickly and the large touchscreen interface is the most sophisticated you will find on the front of any printer.  

9. Canon PIXMA G7020: Best for affordability

Canon PIXMA G7020

(Image credit: Canon)

Affordable photos just part of this 4-in-1’s appeal

Specifications
Category: All-in-one color inkjet printer
Print speed: 13ppm (mono)
Paper sizes: up to A4
Paper capacity: 250 + 100 sheets
Weight: 9.6kg
Reasons to buy
+Strong all-rounder+Inexpensive ink
Reasons to avoid
-Small display-Slow print speed

The Canon PIXMA G7020 (called the G7050 in UK) marks a significant refinement in Canon’s cartridge-free MegaTank technology and this model sits at the top of its product tree. As such, it is very well featured with duplex printing and scanning, an automatic document feeder and fax facility. There’s plenty of room for paper in the main tray and plenty of ink in the box — enough for 18,000 monochrome pages, or 7,700 color pages. That makes this all-in-one printer among the most economical to run and ideal for the small office that needs to print plenty of color documents. 



Matt Hanson

Senior Computing editor

Matt (Twitter) is TechRadar's Senior Computing editor. Having written for a number of publications such as PC Plus, PC Format, T3 and Linux Format, there's no aspect of technology that Matt isn't passionate about, especially computing and PC gaming. If you're encountering a problem or need some advice with your PC or Mac, drop him a line on Twitter.